Octonius Blog

The story of a Silicon Valley startup with an international team

Octonius and Adobe Creative Cloud

Yes. It’s time to give thanks to the creative community and show them we listen to their feedback.
Since Adobe CC became a widely used storage platform for Adobe users, we think it’s only natural to integrate it in our platform.

In the upcoming weeks, we will update Octonius with this cloud storage. Everyone will be able to connect their Adobe CC account to Octonius and collaborate without frictions.

We’ll keep you posted.

Cloud usage stats

We found this great infographic about cloud usage and how companies are struggling to fix the cloud fragmentation. Another great reason to use Octonius for cross cloud collaboration.

Building value on top of cloud storage

It’s been a great start for 2017 already.

Tonnes of updates are waiting to be released on Octonius, both for consumers and business accounts.

But we want to share with you what we were experiencing so far.
Some corporations have a need for a private cloud.
Others need a file management tool on top of their existing public cloud storage – Onedrive, Box etc.

Initially, we wanted to build our own cloud storage to accommodate all these requests but we soon realised that the best option is to partner with a great storage provider and make sure everybody benefits from this added value.

We are focusing this year on a very limited set of goals as a starting point:

  1. build more business-oriented features in Octonius (I will detail later in a second post)
  2. partner with great cloud storage providers
  3. partner with the best BACKUP storage provider – and yes, I am thinking about you, Backblaze.
  4. focusing on what we do best: COLLABORATION – unified file sharing and file management platform.
  5. increase the development team

For backup storage, we are considering the good folks at Backblaze because they offer great value for professionals and companies.

This is going to be a very interesting year.

Backup Multiple Storage

Companies need to quickly back up data to one or multiple locations.

The solution

– a secured platform, compliant with security regulations.
Octonius does not cache or store files, and does not store storage passwords.
– easy to use.
The end-users should be able to backup storage without training.

The process

Backup your storage

1- Connect at least 2 storage to Octonius.
2- click BACKUP on your source storage (the one you want to backup), in the Connected Clouds tab.
3- select your destination storage.
4- finally, click Backup.

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5- repeat this operation with another source storage, to backup multiple storage to one single destination storage, or with another destination storage, to backup one storage to multiple storage.

Note: You can currently add Google Drive, Microsoft OneDrive, Box and Dropbox. 

Access your data

Once done, the backup files can be found in your destination storage, under the Octonius/backup folder created by Octonius.

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The result

Full storage can be safely backup to any public or private storage at anytime.

Currently built as an additional service to our core application, we offer more backup functional capabilities (like file syncing) and customization on demand, feel free to contact us or visit octonius.

Collect Files from Anyone via an Upload Form

An easy way to collect files and keep them organized by folders

When you collect files, you want them organized.

Here is a quick way to collect files from anyone, inside your Microsoft OneDrive, Google Drive, Box and/or Dropbox storage. Files will be uploaded directly into your connected storage, which is eliminating all the download and management operations.

1. Open an Octonius account, create a bucket and share the link

– have a storage connected to Octonius.
– create a bucket in clicking the + button in Buckets.
– select the destination storage of your choice.

pg_bucket_3storage
– share the associated URL by email or a messaging platform.

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2. The recipient uploads the files

– the link open a form, where the recipient uploads the requested files.

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Note: the form does not give access to your files; your storage remains private.

3. Find the files directly in your storage

All the files will be automatically uploaded under the Octonius/buckets/foldername folder created by the app in your connected storage.

buckets_inbox

Do you have any question? Send us feedback or visit www.octonius.com and start collecting files.

Octonius-Slack Integration Guide

We’ve build the Octonius-Slack integration to end context switching between files and emails.

Learn the new capabilities we bring to Slack:
– how to search a document located on one or multiple storage.
– how to open that document.
– how to share a document (the sharing feature using our sync technology, any file change made by the recipient will update the file source).

A. Integrate Octonius to Slack

You have an Octonius account. If not, sign up or learn about security and getting started.

– go to Settings.
– click # Add to Slack.
– choose for which Slack team you want to use the Octonius integration, and for which channel you want updates from the Octonius bot.
– authorize the integration.

octonius_slack

Once done, you should receive on Slack a message from the bot.

B. Search, open and send files directly from Slack

a) Search a file

– type the following command:
/Octonius search filename (report, for example. One keyword for the filename is enought to find it, you don’t need to know the full name).

The query will return the folders and files with that name, from all the storage you have previously connected to Octonius.

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b) Open a file

– open a file in clicking on the file name (links on the left, on your search results).

Here is how to open an Excel file:

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In the case you want to share a file with a team member, use your storage integration to share the file (via the + button, on the left of the message bar).

c) Send a file and work in sync

If you share a file using Click here to share, the file will be syncing between your cloud and the recipient cloud.
Any change brought by you or the recipient will update the file in both clouds.

– send a file in clicking on Click here to share.
fill in the recipient email address and click Share.

Congratulation! You have just searched and shared a file without leaving your Slack application.

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Any recipient with at least one cloud connected to Octonius will receive the file.

C final remarks

– the Octonius-Slack integration can be integrated to only one team on Slack (your company team).
– once integrated, the app should not be removed from Slack by any member of your team; it would remove the integration for the whole team.

Got a question? Send us a feedback or search your first file using the integration.

Collect Files from Slack

Upload forms are the easiest way to collect files from anyone.

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Octonius’ buckets allow you to receive files directly in a specific storage, via a link – No more file downloads and uploads.

How to use Slack and Octonius to collect files

– have a storage connected to Octonius.
– create a bucket in Octonius in clicking the + button in Buckets.
– share the associated URL in Slack.

As shows below, it can takes less than 20 seconds between the moment you share the link to the recipient(s) and the moment you can open the received files, directly from a public or private cloud:

The file sender                                                       The recipient(s)
slack-4

All the files will be automatically uploaded under the Octonius/buckets/foldername folder created in your connected storage.

buckets_inbox
Note: the form does not give access to your files; your storage remains private.

Have questions? Send us a feedback.
Visit www.octonius.com and start collecting files.

Send a File Located on your Desktop

You can either send the files located on your desktop or on your cloud storage.

Here’s how to send a file located on your desktop:

A. Send a file from your desktop

We are going to send a file from a marketing folder.

– go to Shared Files.
– tap Drag & Drop a file to find to instantly share it
– open your file or just drag and drop it.
– fill in the recipient email address.
– click Share.

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B. The recipient receives and reads the file

The recipient has connected his/her Box storage to Octonius.

He/she can read the received file, directly from the Box mobile application.

box_psd

Got a question? Send us a feedback or visit www.octonius.com.

Send a File Located on your Storage

You can either send files located on your desktop or your cloud storage.

Here’s how to send a Photoshop file from a Design folder, located on a Microsoft OneDrive storage.

A. Search and send a file located on your storage

– Go to All my files.
– Search the file via the tree (click your account, then your folder). You can also find your file in tapping its name in Search file to share.
– Click the network button.
– Fill in the recipient email and click Share

Note that the recipient needs one cloud connected to Octonius.

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Any change made by the recipient will update your file.

We recommend you to have an original copy of your file in another storage location (your desktop, public cloud or server), so the recipients can edit your file as they want.

– use this method to send files from a folder or storage dedicated to collaboration.
– share directly a file from your desktop (Shared files on Octonius), if you want to be sure that your files stay untouched. Find more information here on how to send a file from any location on your desktop .

B. The recipient receives and reads the file from anywhere, on any device

The recipient will receive the file in her/his connected storage.  If the recipient has integrated Box to Octonius, he/she will be able to read the received file directly from his/her Box application for mobile.

All the files send via Octonius go under a \Octonius\Shared files folder created by the app on the recipient storage.

Got a question? Send us a feedback or visit www.octonius.com.

Search a File located on your Connected Storage

As soon as you have connected a storage to Octonius, you can find your files by 2 methods: a keyword in the search bar or in using the tree.

A. Search for a file its name

– Go to All my files.
– Type your file name, or a part of its name, in Search files to share.

search-via-the-search-bar

B. Search for a file by the tree

In order to use this method, you must know the exact location of your file.

– Go to All my files.
– Click the storage where is located your file.
– Click the folder where is located your file.

Let’s find a Photoshop file, located on the Design folder of a OneDrive storage on this example:

search-via-the-search-tree2

Got a question? Send us a feedback or check www.octonius.com.